Technology Purchasing Policy

Purpose

The purpose of this policy is to provide a framework for purchasing computing, smart-phones, mobile devices, networking, and other technology equipment and software with University funds.  This policy establishes standards, guidelines, and procedures for the purchase of these technologies in ways that support university strategic priorities. Further, all equipment and software purchased is the property of the University.  All computing hardware must be purchased through the IS Help Desk as well as properly tagged and inventoried. Any purchase made by a P-Card or outside this framework without the appropriate authorization will subject the purchaser to full reimbursement to the University.

Standard Technology

Information Technology Services purchases technologies that are sustainable, compatible with existing systems, and can be efficiently supported.  Standardization allows the university to efficiently select and manage technology, obtain better technology pricing, inventory and track university assets, reduce maintenance costs and increase access to training and assistance.

Current list of university Hardware & Software

Standard purchase request procedure for supported Hardware & Software

Non-Standard Technology

Purchase of non-standard technology (such as Apple) must be justified by extenuating circumstances and will only be permitted with the expressed approval of the divisional vice president. Further, the University will not reimburse for or support any technology-related item unless that purchase was made through the proper purchasing channel and with the knowledge and approval of the divisional vice president. 

Any non-standard equipment purchases, such as Apple, must include in the purchase of a maintenance service contract for a minimum of 3 years, and user’s signature acknowledging limited support by Information Services.

One Machine/System Policy

Except as expressly allowed by the divisional vice president, each employee whose job requires access to a computer and related technology will be limited to the use of one system.

Office of Information Services
Administration Hall
Unistructure, 2nd Floor

1150 Douglas Pike
Smithfield, RI 02917

(401) 232-6196