Best Practices for Virtual Presenters
Sound
- Using any type of headphones is preferred as it prevents feedback from entering the call.
- If not using headphones keep the speakers of your audio device lower to help mitigate any feedback.
Microphone
- Having an external microphone is preferred, instead of using one built into the computer/laptop.
- Mute your microphone when you are not speaking.
- Test your microphone in advance to make sure you are speaking at an appropriate distance and volume.
- Recommended devices:
Camera
- An external webcam is preferred for best video quality.
- Recommended devices:
- Some laptop webcams may be sufficient.
Software
- Make sure your computer's operating system and your conferencing platform of choice are running the latest version available.
- Close all unnecessary applications running in the background to minimize computer resources and potential disruption of performance.
Internet
- Having a wired ethernet connection is preferred. This will minimize connectivity, video and audio disruption.
- If you're using a wireless connection, make sure you are close to your router and ensure others in your household are not streaming videos during your call. This will minimize bandwidth consumption.
Environment
- Be in a space, such as an office, with little chance for interruptions from people, pets or any other internal and external building noises.
- Presenting in smaller rooms will improve both sound and microphone quality. Avoid rooms with high ceilings, such as cathedral.
- Setup your room to look professional. Removing any personal items, images or documents you do not want others to see.
- Virtual backgrounds, if used, should look professional.
Lighting
- Make sure to close window blinds in your meeting space.
- Avoid having windows directly behind where you are presenting.
- Have a shaded lamp behind your camera to improve facial lighting.
Sharing, Recording and Security
- If sharing content, ensure you are only sharing what you intend for others to see and not your entire desktop, emails or other personal information.
- If you are hosting the event and wish to record, remember to do so or schedule automatic recording.
- Remember to stop sharing and recording when you are done.
Other
- Test your audio, microphone and speakers in advance.
- Know your microphone, camera and speaker device names and settings.
- Test your conference software with a friend or relative.
- Be prepared if your audio, video or internet fails to meet performance needs. Knowing your phone dial-in options is a good back-up.